Obtain This Pricing Information As a PDF
Pricing is without doubt one of the most essential elements in selecting any software program, particularly DMS (doc administration software program).
Some distributors present clear pricing info on their websites, whereas others favor to offer a specialised quote, as firms’ necessities for software program are inclined to differ.
We’ve developed this pricing information to element pricing varieties, extra prices an organization wants to contemplate and pricing examples from fashionable DMS distributors.
What Is DMS?
Doc administration software program (DMS) is an digital resolution devoted to storing, monitoring and archiving recordsdata. It has a number of advantages for firms, together with diminished expense of storing paper, improved collaboration amongst customers, higher customer support and enhanced compliance with federal or regulatory mandates. Along with doc storage, different options of DMS programs are workflow administration, collaboration, imaging/seize, metadata and model management.
DMS Pricing Fashions
DMS distributors use two fashionable pricing fashions: subscription internet hosting plans (cloud) or perpetual licensing (on-premise). Right here’s a glance at every.
Subscription plans – When the seller hosts the software program on its servers (also referred to as Software program-as-a-Service), the corporate usually pays a month-to-month or annual subscription charge. That is useful for firms that don’t need to host and keep their information. The usual pricing construction is per person, monthly, and is normally based mostly on the variety of staff who entry the software program. Most doc administration software program distributors supply scalable subscription plans which might be based mostly on the variety of customers and the kinds of options which might be included in every plan.
Perpetual licensing – With perpetual licensing, the corporate hosts the information by itself servers, so it solely must pay for the software program upfront. It might pay a recurring value, usually yearly, for upkeep or help. Perpetual licensing is a horny choice for companies which might be involved with information safety or have complicated wants (e.g., giant organizations).
Open Supply Software program
Some distributors supply open supply software program, the place the corporate downloads the seller’s supply code after which installs/modifies that code into their programs. Two notable distributors within the DMS market that present open supply options are LogicalDOC and OpenKM. Open supply options generally is a problem in some circumstances, because the firm bears the price of internet hosting the software program and there are restricted buyer help choices.
Further Prices To Take into account
Many providers are included within the authentic subscription or licensing worth. Nonetheless, some distributors could present different providers at extra prices, so firms might want to take that into consideration.
Implementation – Costs of implementation providers differ by vendor and may embrace entry to a devoted implementation specialist, set up, software program customization, information migration and integration to different software program (e.g., undertaking administration options or accounting programs).
Coaching – Some distributors could embrace primary coaching providers free of charge, whereas others supply them at a further value, particularly if the coaching is completed on the shopper’s website.
Help – Fundamental help (e.g., data base, e-mail help) is usually included within the worth. Nonetheless, some distributors supply non-obligatory superior help, resembling entry to a devoted customer support supervisor.
DMS Vendor Pricing
We’ve in contrast pricing for some fashionable DMS options. There are a lot of distributors available in the market that don’t publicly present pricing particulars, so that you’ll have to contact them immediately for a quote.
Field – Field has 5 pricing tiers for companies (billed yearly). The Starter tier accommodates three to 10 customers and prices $5 per person, monthly. It has a 100 GB file storage capability, 2 GB file sharing capability and cell system administration integration. The Enterprise tier prices $15 per person, monthly (requires a three-user minimal), and provides limitless storage, as much as 5 GB file sharing capability, the power to handle bulk customers and the power to avoid wasting as much as 50 variations of a file.
The Enterprise Plus tier is priced at $25 per person, monthly, and contains as much as 15 GB file sharing capability, limitless exterior collaborators, full content material visibility, full person exercise monitoring, and metadata and customized templates. The Enterprise tier prices $35 per person, monthly and has as much as 50 GB file sharing capability and extra safety features, resembling password enforcement, restriction of offline entry and multifactor authentication.
Lastly, the Enterprise Plus tier is a brand new plan that features the entire options of the opposite plans, plus as much as 150 GB file sharing capability, limitless model historical past, enhanced help providers and entry to the Field Platform, Field Protect and Field Governance options. Please contact Field immediately for a quote.
Contentverse – This software program is on the market in two pricing packages: Skilled and Enterprise. Skilled prices $15 per person, monthly, and contains cell performance, superior search and crew collaboration. Enterprise is priced at $33 per person, monthly and boasts extra options, resembling annotations and redactions, model management, integration to Microsoft Workplace and superior safety setup. The seller provides perpetual licenses. Please contact them for a quote.
Doc Locator – ColumbiaSoft provides two annual subscription pricing plans for Doc Locator: On-Premise ($41 per person, monthly) and Hosted $48 per person, monthly).
The instance pricing displays 15 or extra customers. ColumbiaSoft additionally offers 4 licensing choices: named person (single person), devoted desktop, concurrent desktop and concurrent net. Pricing for the choices is on the market by quote.
There are extra charges for implementation and coaching providers. Please contact ColumbiaSoft immediately for these costs.
Dropbox Enterprise – Dropbox Enterprise has 4 plans (billed yearly). The Necessities plan is $18 monthly for a single person. It contains 3 TB of storage and plenty of primary options. The Marketing strategy prices $20 per person, monthly for greater than three customers and contains 9 TB of storage for your entire crew.
The Enterprise Plus plan accommodates 15 TB of storage at $26 per person, monthly. The Enterprise plan has customizable storage and variety of customers. That plan requires a quote. For particular options listed beneath every plan, head over to our Dropbox Enterprise pricing submit.
Evernote Groups – Evernote Groups prices $24.99 per person, monthly ($20.83 per person, monthly if billed yearly) and requires a minimal of two customers. It contains limitless collaboration areas and different Evernote options.
FileCenter – Corporations can select from three plans: Customary ($100), Professional ($200) and Professional Plus ($300). The Customary version contains primary doc administration options, whereas the Professional version provides on e-mail file sending, single-click conversions to PDFs and tech help. The Professional Plus offers extra extra options, resembling automated web page cleanups and barcode help.
The pricing above displays a single license. For multilicense alternatives, please contact the seller for a worth quote. The value contains the primary yr of upkeep, however annual upkeep renewals value $25 (Customary), $50 (Professional) and $75 (Professional Plus).
Fluix – The Fluix Core plan is $30 per person, monthly, and requires a minimal of 10 customers. It contains many options, resembling annotations, workflows, digital signature, doc exercise monitoring and entry to a devoted Buyer Success Supervisor. Fluix provides a variety of add-on options, resembling Energy Analytics ($10 per person, monthly) and Conditional Logic ($5 per person, monthly).
GoCanvas – Customers can join a 10-day free trial after which choose any of the 2 pricing plans. The Important plan prices $125 monthly and accommodates as much as three customers (extra might be added for a further value). It contains options, resembling limitless types/submissions/information storage, real-time collaboration, autofill with preexisting information, the power to seize and add photographs, offline entry, one free demo type, precedence tech help and a self-paced on-line onboarding program. GoCanvas provides analytics and integrations for a further value.
The Elite plan prices $375 monthly and accommodates as much as seven customers (extra might be added for a further value). It contains the entire options of the Important plan, plus buyer going through types, analytics, integrations, API, single sign-on, two free demo types and a devoted buyer onboarding program.
Google Drive – Google Drive is free for particular person use. Nonetheless, enterprise can select from Google Workspace’s 4 pricing plans that embrace Google Drive and different Google instruments. The Enterprise Starter plan prices $6 per person, monthly for as much as 30 GB of storage, video conferencing, and telephone, e-mail and on-line help. The Enterprise Customary plan is priced at $12 per person, monthly for as much as 2 TB of storage, video recording and as much as 150 contributors in video conferences. The Enterprise Plus plan prices $18 per person, monthly for as much as 5 TB of storage, attendance monitoring and as much as 250 contributors in video conferences, eDiscovery, information retention and superior endpoint administration. The Enterprise plan’s pricing is on the market by quote solely, and contains extra options, resembling enhanced help, limitless storage, noise cancellation and in-domain reside streaming inside conferences and enterprise endpoint administration.
PaperPort – Kofax provides two PaperPort desktop software program merchandise with core doc administration options like PDF encryption, shared community folders and a Microsoft SharePoint connector. PaperPort 14.7 Skilled is geared towards small companies and prices $199 per unit. PaperPort 14.7 Enterprise helps bigger departments and organizations, however its pricing isn’t obtainable publicly. Please contract Kofax for a quote.
pCloud – This software program has two pricing tiers: Premium and Premium Plus. The Premium tier prices $49.99 a yr and contains all of pCloud’s options, resembling 500 GB of storage. The Premium Plus tier is priced at $99.99 a yr and contains 2 TB of storage. pCloud provides a lifetime subscription the place customers will pay a one-time charge of $199 for Premium and $399 for Premium Plus and use the account for a lifetime. There’s additionally a brand new customized lifetime plan with 10 TB of storage for $1,190.
Pricing for pCloud Enterprise begins at $9.99 per person, monthly (month-to-month) or $7.99 per person, monthly (yearly). Please contact their gross sales crew to be taught extra.
Zoho WorkDrive – Zoho WorkDrive has a 15-day free trial, and there are three plans. The Starter plan prices $2.50 per person, monthly, has a 1 GB file add restrict and storage begins at 1 TB per crew for as much as 10 customers. It contains many options, resembling crew folders, granular entry controls, the Zoho Workplace Suite, cell entry, desktop sync, common content material search, an admin dashboard and comply with updates.
The Staff plan prices $4.50 per person, monthly, has a 5 GB file add restrict and storage begins at 3 TB per crew for as much as 10 customers. It contains the entire options of the Starter plan, plus limitless file versioning, a file exercise timeline and teams.
The Marketing strategy prices $9 per person, monthly, has a 50 GB file add restrict and storage begins at 5 TB per crew for as much as 10 customers. It contains the entire options of the Staff plan, plus customized branding, crew folder exercise timeline, superior admin controls, customized information retention, full content material visibility, area verification, two-factor authentication and IP restriction.
Backside Line
The vast majority of the distributors that we’ve listed deploy the per-user/per-month pricing technique with completely different tiers that provide particular options. For firms, the secret is to resolve what number of customers will entry the software program, what options are essential versus good to have and the way the software program shall be carried out (cloud versus on-premise). It’s additionally essential to contemplate any extra charges for implementation, coaching or help.
Should you’re searching for extra info on doc administration software program or need to examine completely different distributors, we’ve reviewed greater than 25 options.
Obtain This Pricing Information As a PDF
