10 Greatest Free Undertaking Administration Software program I Tried and Appreciated

Managing tasks has all the time been a core a part of my work.

I realized the onerous approach simply how a lot the suitable device can affect my productiveness — for higher or worse. I’ve used undertaking administration software program that promised to maintain me organized however left me extra annoyed than centered. Some have been too sophisticated, others lacked key options, and some simply didn’t match the way in which I work. 

One too many missteps later, missed notifications, complicated interfaces, and crew members struggling to remain on the identical web page, I made a decision to seek out instruments that actually work.

After numerous hours of testing and evaluating options, I’ve realized that free undertaking administration software program may be simply as useful as some paid choices if  the place to look. Together with insights from 1000+ G2 opinions, I’ve examined 30+ free options to see how they deal with job group, collaboration, and undertaking monitoring, maintaining an eye fixed out for sensible options. 

And I’ve obtained my closing minimize.

10 free undertaking administration software program for 2025: My shortlist

*The software program record is organized alphabetically. These instruments provide free trials, free perpetually choices, or freemium fashions. All pricing particulars talked about within the article are based mostly on publicly obtainable knowledge on the time of publication and are topic to alter.

The most effective free undertaking administration software program on my record isn’t simply feature-packed, they’s sensible, dependable, and a device I’ve used to remain organized and collaborate successfully. Based mostly on my testing, these are those I might personally recommend in the event you’re in search of the perfect collaborative undertaking administration platform to assist your workflows. 

10 greatest free undertaking administration software program: My greatest finds

The world undertaking administration software program market was valued at $6.59 billion in 2022 and is anticipated to succeed in $20.47 billion by 2030, an indication of simply how important these instruments have change into.

The demand spans companies of all sizes. In response to G2 knowledge, small companies make up the most important share of undertaking administration software program customers at 49%, adopted by mid-market firms (33%) and enterprises (18%)

However in my expertise, “greatest” doesn’t all the time imply “costliest.” Some free undertaking administration platforms I’ve tried supplied spectacular worth, serving to me keep organized, maintain tasks on observe, and collaborate effortlessly with my crew.

What did I search for in free undertaking administration software program? 

After I used to consider undertaking administration software program, my thoughts jumped straight to to-do lists and deadlines. However after my expertise with this take a look at, I can confidently say that the suitable instruments accomplish that rather more. They maintain me organized, my crew aligned, and my sanity intact, all whereas being free to make use of.

When evaluating free undertaking administration software program, I centered on the options that actually matter, the type you’ll discover within the main undertaking administration software program right this moment. That features every part from intuitive job task and deadline monitoring to built-in time-tracking capabilities (important in the event you’re in search of the perfect undertaking administration app with time monitoring) and built-in collaboration instruments.:

• Important options: The most effective undertaking administration instruments ought to cowl all of the fundamentals: job assignments, progress monitoring, deadline administration, and group. I prioritized instruments that assist me break down complicated tasks into manageable duties, assign obligations, and maintain observe of progress clearly and effectively.
• Simplicity and value: Nobody desires to take care of sophisticated software program. I seemed for simple instruments to arrange and navigate with a clear structure and easy design. The simpler the device is to make use of, the much less time I spend determining the way it works and the extra time I’ve to get issues completed.
• Group collaboration: Since I work with a number of stakeholders, I wanted instruments that made collaboration straightforward. Options like file sharing, group chats, and job discussions have been essential for maintaining everybody in sync and transferring ahead with out confusion.
• Flexibility: No two tasks are alike, so I wanted instruments to adapt to completely different workflows. I seemed for choices that allow me customise views, arrange customized notifications, and arrange duties in a approach that made sense for every undertaking.
• Integrations: Managing a number of instruments for various duties may be exhausting, so I wanted undertaking administration software program that labored effectively with different instruments I used. Whether or not it was syncing with Google Drive, Slack, or different apps, integration was a key issue for me in selecting the perfect instruments.

The record beneath additionally comprises real person opinions from G2’s undertaking administration software program class web page. It’s vital to notice that within the context of this record, distributors providing a free trial are additionally thought of free. To be included on this class, an answer should:

• Create undertaking plans and work breakdown construction (WBS) based mostly on the scope
• Outline, handle, and allocate assets based mostly on demand and availability
• Create undertaking budgets and examine them with precise prices and bills
• Help a number of undertaking administration methodologies resembling waterfall and agile
• Present undertaking templates that may be modified or mixed to create new tasks
• Handle interdependencies between duties and their influence on deadlines
• Robotically generate a important path and replace it when the undertaking adjustments
• Enable customers to mass replace duties with out altering interdependencies
• Embody a number of undertaking views resembling calendar view or buyer (or associate) view
• Monitor undertaking progress, useful resource utilization, and person productiveness

*This knowledge was pulled from G2 in 2025. Some opinions might have been edited for readability. 

Airtable looks like a spreadsheet on steroids, and for somebody who meticulously tracks efficiency metrics and tasks, it was a dream to make use of. It’s nice for tasks the place knowledge group is vital. The free plan allowed me as much as 1,200 data per base, which was adequate for smaller datasets.

It was additionally comparatively straightforward for me to arrange undertaking trackers and content material calendars by customizable templates. Nonetheless, reviewers on G2 point out that we’ve to be conscious of the storage limitations.

I examined Airtable’s automation by setting triggers to replace standing fields when deadlines approached, which diminished handbook follow-ups. The power to visualise the identical knowledge in a number of codecs, like Kanban and Grid view, made my workflow extremely environment friendly.

For me, Airtable is hands-down one of the crucial succesful free undertaking administration instruments on the market; when you set it up, it’s onerous to think about managing tasks with out it.

Professionals and cons of Airtable: My take

What G2 customers like about Airtable:

“As a literary agent, what I like greatest about Airtable is its unbelievable flexibility and ease of use. It permits me to arrange and join all features of my enterprise seamlessly — monitoring authors, their publications, royalty experiences, fee schedules, e book covers, and promotional belongings — multi function dynamic platform. The power to hyperlink associated data, like an writer to their royalty experiences or following e book concepts to potential comp titles, makes it much more intuitive and highly effective than conventional spreadsheets like Excel.”

– Airtable Overview, Maxwell P. S. 

What G2 customers dislike about Airtable:

“It is taken a while to discover ways to use AirTable. I’ve completed quite a lot of analysis and watched a bunch of movies. I do know many assets can be found on the web site, however my group differs from most advertising and marketing and customer support companies utilizing AirTable. I work for a meals financial institution and have discovered it difficult to seek out particular examples or directions on using AirTable in a approach that works for our specific wants.”

– Airtable Overview, Kari H.

Dive into thoughts mapping and enhance your tasks’ outcomes. Try the greatest thoughts mapping software program I examined and reviewed for 2025.

Asana has been my every day driver for years and is a user-friendly undertaking administration software program for groups. The free plan consists of job monitoring, undertaking timelines, and collaborative instruments excellent for managing crew workflows or private tasks.

I notably preferred Asana’s capacity to create customized workflows and arrange duties into boards or checklists, relying on what suited my tasks. I arrange boards for monitoring articles from ideation to publication, assigning duties to crew members, and attaching recordsdata for collaboration. The timeline view gave me a transparent image of overlapping deadlines, which is crucial when juggling a number of tasks. The power to remark instantly on duties made communication seamless. 

Asana’s free plan made it straightforward for me to arrange small- to medium-sized tasks and maintain every part transferring with out a lot effort. One factor some G2 reviewers famous is that its reporting options within the free plan can really feel restricted in the event you’re making an attempt to dive deep into analytics. 

That mentioned, for many on a regular basis workflows, Asana delivers a easy, intuitive expertise that makes undertaking administration really feel easy. In actual fact, Asana is likely one of the greatest undertaking administration software program for small tech startups. 

Professionals and cons of Asana: My take

What G2 customers like about Asana:

“Asana may be very straightforward to make use of and intuitive for my crew members who haven’t got tech backgrounds however want to start out and contribute instantly. Our six-person org’s collective “mind” permits us to self-organize and transfer shortly. Implementation may be difficult if you do not have data structure mannequin or publicity to work-planning instruments, but it surely’s straightforward to seek out somebody who can set it up for a small charge, too. As soon as configured, ongoing assist wants are minimal.”

– Asana Overview, Sarah G.

What G2 customers dislike about Asana:

“Asana is a superb device, however it may be overwhelming for newbies, and there’s no approach of getting a demo session. I attempted to succeed in out to their gross sales crew about this, however there was no response. With these many options, I really feel to completely make the most of all of the options, one must have a demo name.”

– Asana Overview, Bishal D.

Try this in-depth comparability of Asana vs. Monday to see how every device works and which one most closely fits your crew’s wants.

Basecamp is likely one of the most dependable software program for managing tasks. It is simplicity is its energy. I examined it throughout a dash involving my crew’s content material entrepreneurs and search engine optimization specialists. I admire that Basecamp prioritizes communication simply as a lot as job administration. The message board grew to become our hub for updates and suggestions, whereas shared job lists stored everybody aligned on deliverables.

One function that basically helped this undertaking was the computerized check-ins. As an alternative of scheduling every day standups, I arrange a check-in asking, “What did you’re employed on right this moment?” This stored crew communication concise whereas making certain accountability. File storage additionally stood out — it’s primary however efficient for centralizing design drafts and approvals.

Professionals and cons of Basecamp: My take

What G2 customers like about Basecamp:

“What I like greatest about Basecamp is how seamlessly it helps us handle our distant work course of. As an organization, it permits us to trace our conversations, planning, duties, and undertaking progress flawlessly. It is extremely practical for job task, crew communication, and monitoring undertaking developments. Plus, its easy and user-friendly interface permits crew members to adapt shortly. All of this facilitates collaboration and boosts our total effectivity.”

– Basecamp Overview, Özgür Ok.

What G2 customers dislike about Basecamp:

“Basecamp ought to enhance its features to take care of many tasks directly. Not having Gantt charts makes it onerous to see undertaking schedules and assign duties correctly. When engaged on many tasks, this turns into crucial. At instances, the interface can appear busy, notably once you’re coping with varied duties.”

– Basecamp Overview, Vibin Ok.

Up for managing an enormous undertaking? Get undertaking administration suggestions from professionals to remain on high of your recreation.

ClickUp is likely one of the most feature-packed instruments I examined, making it preferrred for managing my crew’s content material calendar whereas experimenting with automation. In actual fact, its a high contender in the event you’re trying to find the perfect undertaking administration device for software program improvement. I began by customizing a listing view for managing deadlines and a board view for visualizing the content material pipeline. 

ClickUp’s time-tracking function was a pleasing shock — simply one of many causes it stands out as the perfect undertaking administration app with time monitoring. It let me measure how lengthy every stage of manufacturing (like modifying or graphic design) took, which helped refine our workflows. Moreover, the built-in AI assistant made creating duties and documentation a lot quicker.

What impressed me most was ClickUp’s automation capabilities. For instance, I arrange guidelines to maneuver duties right into a “Overview” column as soon as their standing was marked “Prepared for edit.” It felt like having an additional assistant managing extra minor particulars. The reporting dashboards supplied insights into overdue duties and crew productiveness, which have been actionable and clear.

Professionals and cons of ClickUp: My take

What G2 customers like about ClickUp:

“There are such a lot of features of clickup that my crew and I really like and revel in. I really like that we’re capable of have completely different areas. This permits every space of labor my crew has to make use of ClickUp in no matter style makes probably the most sense for his or her jobs. It is customizable for every particular person to make use of and for a bunch, and I get pleasure from that you could simply add individuals on a visitor entry stage to view content material as effectively.”

– ClickUp Overview, Cora L.

What G2 customers dislike about ClickUp:

“ClickUp affords huge options, which may typically be overwhelming. It does not lean in direction of a minimalist strategy, and in the beginning, we invested a big quantity of effort into customizing it to suit our crew’s wants and making certain inside alignment. Whereas the in depth options are highly effective, the preliminary setup may be time-consuming and require many changes to combine absolutely into current workflows.”

– ClickUp Overview, Nebi Ok.

I used monday Work Administration for a cross-functional undertaking with a number of stakeholders. The visible nature of its boards instantly stood out — it’s extremely satisfying to see duties change standing from “In Progress” to “Completed.” I examined its pre-built templates and located them to be a strong start line, saving hours of setup time.

The integration choices have been bonus. I related monday Work Administration with Slack to obtain instantaneous updates every time duties have been up to date. The types function was additionally useful for amassing stakeholder suggestions with out managing separate instruments.

That mentioned, monday Work Administration’s reporting options left me wanting extra — it didn’t provide the extent of analytics I wanted to trace marketing campaign efficiency intimately. Sometimes, heavier boards additionally skilled lag, slowing down my workflow throughout busy durations.

Professionals and cons of monday Work Administration: My take

What G2 customers like about monday Work Administration:

“We have been in search of a undertaking administration device to make our every day routine simpler. Beginning with creating just a few boards, we shortly moved on to integrating up-to-date instruments resembling e-mail and drive folders. We’re nonetheless struggling to stability rising the workspace and ease of use. However buyer assist helps us design our work ecosystem.”

– monday Work Administration Overview, Massimiliano M.

What G2 customers dislike about monday Work Administration:

“If I simply needed to discover one thing I dislike about utilizing Monday, it will be that it’s a cloud-based platform, so that you want an web connection to entry all its options. I journey loads and work from my laptop computer throughout my journey. When web entry is not obtainable, I’m at a standstill till I can return to a steady connection.”

– monday Work administration Overview, Misha H. 

Instruments apart, do you’ve gotten the abilities to excel in your function? Study 14 important undertaking administration abilities now. 

Notion grew to become my go-to for information sharing, social media planning, and assembly administration. I constructed an editorial calendar linked to our fashion information and brainstorming pages. Testing its wealthy textual content editor was a delight — it allowed me to embed every part from movies to code snippets inside the similar doc.

One standout function for me was the flexibility to create collaborative pages. As an example, I constructed a shared roadmap the place my crew might remark instantly on concepts and recommend edits. It changed our scattered notes with a single supply of reality.

Whereas Notion excels at planning, some customers on G2 talked about that the customization can take a while to get acquainted and used to. One fast resolution is to make use of the pre-built templates. A number of others additionally famous that it takes time to grasp its database features, particularly when creating complicated workflows for bigger tasks.

Professionals and cons of Notion: My take

What G2 customers like about Notion:

“What I like most about Notion is that it’s an all-in-one workspace with its intuitive interface, versatility, and highly effective database features. Its user-friendly interface means that you can navigate and customise the platform in keeping with your wants. It is superb to share data with my colleagues and personalize it.

As well as, it has a variety of templates and customization choices, making it adaptable for various use circumstances. Relating to collaboration and work sharing, Notion facilitates data alternate by permitting crew members to share pages, databases, and paperwork. It additionally affords real-time modifying and commenting capabilities, facilitating teamwork and undertaking progress.”

– Notion Overview, Oksana M.

What G2 customers dislike about Notion:

“One of many downsides of Notion is the training curve. Whereas the customization choices are highly effective, they will overwhelm new customers. It takes time to determine find out how to use all of the options. Notion may be sluggish typically, particularly when coping with massive databases or complicated pages. Offline performance is restricted, which is usually a ache if it’s essential to entry your notes or duties with out the Web. Buyer assist is usually useful however may be sluggish throughout peak hours.”

– Notion Overview, Prabhat S.

Smartsheet appealed to the spreadsheet lover in me however elevated the expertise to a full-fledged undertaking administration platform. I used its Gantt charts to schedule duties and follow-ups for my tasks. Its conditional formatting helped me observe job urgency visually, making it straightforward to prioritize. 

I additionally appreciated its automation workflows, which despatched reminders for due dates with none handbook effort. 

Smartsheet’s acquainted grid-style structure makes it straightforward to arrange duties and observe particulars, although some G2 reviewers famous it will possibly really feel limiting in the event you desire extra visible views like Kanban boards or timelines. The free plan additionally restricts entry to 2 sheets, which can be greatest suited to smaller, easy tasks, but it surely’s nonetheless a strong start line in the event you’re managing centered workflows.

Professionals and cons of Smartsheet: My take

What G2 customers like about Smartsheet:

“The most effective a part of Smartsheet by far is how straightforward it’s to construct new sheets and processes. As soon as we had all our knowledge in Smartsheet, we might port virtually all of our processes over as a substitute of utilizing many various packages to get and supply the data we have been in search of. It is reached the purpose the place different departments ask, “Is it attainable to do that in Smartsheet?” I really like that I can virtually all the time say “Sure!”

– Smartsheet Overview, Jessica N.

What G2 customers dislike about Smartsheet:

“I want a greater diversity of graph varieties have been obtainable to plug proper into dashboards. Whereas the present graphs cowl all the first use varieties (and do it very effectively), the complexity of knowledge in quite a lot of my sheets (that is in there as a result of Smartsheet handles all of the complicated knowledge so effectively) is usually onerous to signify with the present dashboard graph choices.”

– Smartsheet Overview, Shelbie H.

Strive these free undertaking administration templates to simplify complicated workflows.

Teamwork impressed me with its superior crew administration options. I began by testing the time-tracking performance, making it straightforward to assign hours to duties and see how a lot time the crew spent on deliverables. 

The workload view stood out — it gave me an in depth snapshot of who was engaged on what, serving to me stability duties successfully throughout the crew. I additionally hung out exploring the customized job templates, which saved me quite a lot of time organising recurring workflows for campaigns.

Many customers on G2 admire how the platform simplifies undertaking monitoring, however some notice that the duty filtering system may be extra intuitive, particularly when managing bigger tasks. A number of additionally talked about that sure integrations might require further configuration to run easily. Nonetheless, as soon as every part is about up, the device affords a dependable and environment friendly option to maintain complicated workflows organized

Professionals and cons of Teamwork.com: My take

What G2 customers like about Teamwork.com:

“The UI of Teamwork is clear and uncluttered, and the software program comes with a incredible assortment of options that are not overly sophisticated. I can be sure that everybody on the crew is conscious of their duties and when they’re due by utilizing it to make thorough to-do lists, assign roles, and set up due dates. Setting a job’s precedence as excessive, medium, or low is nice. I can set a due date for a job. With all these assets at our disposal, we will preserve focus and alignment, rising productiveness and permitting us to perform all of our enterprise targets.”

– Teamwork.com Overview, Aleksandra Ok.

What G2 customers dislike about Teamwork.com:

“I wish to see a calendar view that gives crucial data for collaborators and shoppers to see their duties at a look. The import function must work from Excel as 9x out of 10, and it’ll crash when making an attempt to add to create a brand new undertaking. Monitoring hours for collaborators is unavailable except they’re a paid subscriber however not reasonably priced for this function.”

– Teamwork.com Overview, Wendy S.

I’m a fan of Trello’s card-based system. It’s straightforward to navigate, making it a strong alternative for easy job administration. I centered on testing its customized labels, checklists, and Energy-Ups. 

Customized labels made grouping duties by precedence or class extremely straightforward, and I appreciated how checklists organized particular person playing cards all the way down to the smallest subtask. The power-ups added one other layer of performance, with calendar views and integrations for Slack and Google Drive, making collaboration smoother.

Many G2 reviewers admire Trello’s simplicity and visible strategy, making it a go-to alternative for fast job group and crew collaboration. Nonetheless, some notice that superior options like job dependencies or timeline administration may be improved. Nonetheless, for easy workflows and smaller groups, it stays an easy-to-use and efficient device.

Professionals and cons of Trello: My take

What G2 customers like about Trello:

“I like every part about Trello…it’s the most useful factor I’ve discovered, and I’ve searched and tried many various issues. I exploit it at work for my every day duties, and I additionally use it at residence for a wide range of different issues. I exploit the free model each at work and residential now; I used to have a paid model at work, however not sufficient individuals have been using it, so that they minimize it off, which I used to be bummed about. I really like taking a look at all of the templates and have gotten many concepts from them. I really like all of the completely different automation choices and the way straightforward it’s to get began and perceive what is obtainable to you.”

– Trello Overview, Michelle J.

What G2 customers dislike about Trello:

“it’s adequate for a small crew with a easy undertaking, however complicated tasks should not favorable for Trello. Trello lacks superior options like time monitoring. it can’t deal with a excessive quantity of crew members and duties.”

– Trello Overview, Josephine N.

Wrike affords a feature-rich platform designed for intricate workflows. The real-time modifying capabilities allowed me and a number of stakeholders to collaborate on paperwork and duties concurrently.

Wrike’s request types have been excellent for me to enhance the move of incoming work requests. These requests mechanically grew to become actionable duties, so I by no means missed any communication updates.

The analytics dashboard supplied me with clear insights into crew efficiency and undertaking bottlenecks, making it simpler to deal with delays.

Many G2 reviewers spotlight Wrike’s highly effective function set and strong undertaking administration capabilities. Nonetheless, some famous that the interface can really feel a bit overwhelming at first because of the variety of instruments and choices obtainable. A number of additionally talked about that whereas the desktop expertise is robust, the cell app may very well be extra environment friendly for fast job updates on the go. Nonetheless, when you get used to the structure, Wrike offers a complete and dependable platform for managing complicated tasks.

Professionals and Cons of Wrike: My take

What G2 customers like about Wrike:

“Our firm’s choice to transition undertaking administration techniques was a complete analysis of the obtainable alternate options. We recognized Wrike as the most suitable choice due to its functionality to handle many sorts of tasks. Our group makes use of it every day to replace work and talk in regards to the job. The software program is cool, and the dashboards are superior! The help we obtain from Wrike workplace representatives and the Wrike group has been excellent.”

– Wrike Overview, Anthony M.

What G2 customers dislike about Wrike:

“Some options (e.g., Wrike Combine) are counted as add-ons, and the extra price is added as a further charge on licensing prices. This has made some options we’d like to make use of too cost-prohibitive.

It is not the best platform to be taught, however comprehensible because it’s versatile. We would have liked a devoted crew to configure + efficiently implement Wrike, which can be difficult for some firms.”

– Wrike Overview, Sarah W.

Need to take your workflows even additional? Try my roundup of the greatest AI undertaking administration instrumentsto see how automation can enhance productiveness.